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Using a Scanner

Using a Scanner

A flatbed scanner sits on a desk, ready for use.

There are several Canon scanners around our campus, at least one in each building. Most are a CanoScan LiDE 200 or similar model. They are very useful for scanning documents that you want to email to someone or put in a Smart Notebook lesson. You can access the scanner with Preview, an app that is on every Mac. There are images to illustrate the steps at the bottom of this page.

Follow these steps:

  1. Connect the scanner to your computer with the USB cord (there is no power cord)
  2. Place your document on the scanner (note arrow in front corner)
  3. Open Preview ( if it’s not in your Dock, just use Finder → Go → Applications and select preview, or use Spotlight to find it)
  4. Import from scanner ( in Preview use File → Import from name of scanner)
  5. Click the “Scan” button
  6. Crop your image if desired

Here are images to further illustrate the steps

A Merriam-Webster School Dictionary rests on a gray surface.

Placing document on the scanner (note the arrow)

 

A computer screen displays a menu with options like 'Open' and 'Import'.

Importing from scanner with the Preview app

 

A computer screen displays a gray window with a dashed outline.

The scanner window in Preview (note the “Scan” button in bottom-right corner)

 

A digital image shows an open book page with text and illustrations.

Selecting a portion of the scanned image in order to crop the image (just drag out a rectangle with your mouse or trackpad. You can drag this selection around or resize it.

 

Screenshot of a Mac computer screen, showing the 'Tools' menu with 'Crop' highlighted.

Cropping a selection from the scanned image using Preview’s “Tools” drop down menu 

 

A screenshot shows a file save dialog box with options for file name, tags, and location.

The “Save” dialog box (note the three important choices: Format – format of the image, Where – location to save in, Save As -file name). If your are scanning a picture, the JPEG is a typical format. If you are scanning a document, then I would use PDF which stands for Portable Document Format.

 

Text from a dictionary entry, defining the word 'scan'.

The final saved image that you can attach to an email or use as you would any other image